Outreach Templates

A clearer story for {Organisation}

Hello {Contact},

I am {Sender} from Ravvis Media in Accra. We build marketing that reads clearly, so the right customer understands the offer in one pass.

I looked at what {Organisation} is putting out and I can see two quick wins in your {Service} work. I can walk you through both in fifteen minutes this week.

Would Thursday morning work?

{Sender}
Ravvis Media

Running {Organisation} events end to end

Hello {Contact},

Ravvis Events plans and runs brand activations across Ghana, from concept through to the last pack down.

If {Organisation} has anything on the calendar this quarter, I can send a short plan with what we would handle and what it would cost per month.

Is that useful?

{Sender}
Ravvis Events

The website work behind {Organisation} growth

Hello {Contact},

Ravvis Systems builds the websites and internal tools that sit under a marketing push, so leads do not get lost after the click.

I can show you what a working setup would look like for {Organisation} in a short call.

Which day suits you?

{Sender}
Ravvis Systems

Rave Circle and {Organisation}

Hello {Contact}, Rave Circle brings young Ghanaian audiences to brands they already trust. I think {Organisation} fits. Can I send you a one page outline?

One idea for {Organisation}

Hello {Contact},

Bringing my note back up in case it slipped past.

One idea you can use whether or not we work together: lead with the result, not the service. Your audience decides in the first line.

Happy to send the full version if it is helpful.

{Sender}

Fifteen minute call, five questions

1. What are you trying to grow in the next three months?
2. What have you already tried, and what happened?
3. Who owns marketing decisions on your side?
4. What monthly budget in GHS have you set aside?
5. If we agreed today, when would you want to start?

Close with the next step and a date. Log the answers in the notes field before the day ends.

{Organisation} proposal, {Service}

Hello {Contact},

Attached is the proposal from our conversation.

Scope: {Service}
Monthly value: GHS {Value}
Start date: {StartDate}

Everything in it comes from what you told me on the call. If any part of it is off, say so and I will adjust it rather than defend it.

{Sender}

Notes and next steps

Hello {Contact},

Thank you for the time today. What I heard:

1. {PointOne}
2. {PointTwo}
3. {PointThree}

Next step: I send the proposal by {ProposalDate}. Nothing needed from you until then.

{Sender}

Checking back in with {Organisation}

Hello {Contact},

We spoke a while back and the timing was not right. Things may look different now.

If {Organisation} is planning anything for the coming quarter, I am happy to pick the conversation back up. If not, no problem at all.

{Sender}